All University-sponsored or organized undergraduate student travel is permitted but subject to JHU travel policies and other university guidance regarding allowability of business travel.
Eligibility, Purpose, and Scope
Travel grants are available to undergraduate students who are majors and minors in the Department of Psychological and Brain Sciences at JHU. Students who are an author on a conference poster or paper presentation are eligible to apply for a travel grant. Preference will be given to students who are presenting research for work completed at JHU, as part of the student’s degree program (e.g., honors research, research for course credit) or other JHU sponsored research (e.g., PURA, DURA).
These awards are made available so that exceptional student researchers have opportunities to conduct and present work that goes beyond the typical expectations of their major or minor, and to facilitate collaboration with other researchers. If a student is not part of a PBS research lab or is not completing the work for credit at JHU, they must provide written justification that the research being submitted to the conference is consistent with content within the psychological and brain sciences.
These awards may be used to offset costs associated with lodging, transportation, membership dues, poster printing, and/or conference registration. Typical awards range between $50.00 and $800.00, though the median award is typically $400.00.
Application Materials
To be considered for funding, award applications must include:
- A completed application form including a detailed and itemized budget in the corresponding section on the form
- A copy of the abstract that was submitted to the conference (be sure to include the author list).
- A completed endorsement form from the PI of the lab or an immediate research supervisor (postdoctoral fellow, research scientist, etc.). In the event the PI is not available, signed and dated by both this supervisor and the student’s PBS advisor
- A copy of the notification of the acceptance of the presentation – this can be submitted after the other application materials, as students are encouraged to apply for funding at the same time they submit their conference proposal
Disbursement of travel funds is contingent upon the acceptance of the submission to the conference and the student’s attendance of that conference. Acceptance notifications should be provided as soon as they are received.
Application Deadlines
Applications are accepted on a rolling basis, but at a minimum the application must be received at least one month before the registration deadline for the conference. We encourage students to submit an application as soon as they submit the conference proposal, and to time their applications toward the beginning of the semester, as funding is limited. Retroactive submissions will not be accepted. If a student requires an expedited review, the student should include that request in the email submission.
Reimbursement Policies
Please read and understand the following important information regarding the reimbursement process for your travel funding:
- Funds are disbursed as a travel reimbursement, not a travel advance. It is important that you keep all original copies of your receipts for the items that you submitted on your itemized budget which was included in your original application. For expenses purchased with a credit card, the receipt must show that a credit card was charged. If the original receipt is electronic, it may be submitted as long as the receipt shows that the expense was paid in full.
- Students should download and complete the travel checklist and attestation from the resources section of our department website prior to submitting receipts for reimbursement.
- Students who are not already in JHU payroll will be reimbursed as non-employees. A valid mailing address is required for non-employee reimbursements.
- If you have any questions about the reimbursement process please email [email protected].
Applications should be submitted via email to [email protected].